Pavilion Rules
  • If you plan to host an event with more than 15 guests you must reserve the pavilion which includes the grassy area with picnic tables between the bluff and the pavilion. You must notify management 10 days prior to the event and complete the pavilion reservation contract and submit fees ($150 refundable deposit, $25 non-refundable reservation fee, $25/hour). Pavilion reservation fees help cover the costs of additional staff if needed and future pavilion improvements.
  • For smaller events, with 15 guests or less, we ask that you still notify management of your plans 10 days prior to your event. This helps to ensure that proper staffing is in place and that the number of “events” does not get out of hand on a particular day.
  • The bluff area is not available for reservations. It is first-come first-serve. There are a number of picnic tables available on the grounds that can be moved around. You may also bring your own tables and chairs and use these on the bluff or in grassy areas where available.  The bluff furniture (round green tables and chairs) is to remain on the bluff.
  • To host live entertainment on the grounds, members must reserve the pavilion and have the entertainment approved by management. Live music will be confined to the pavilion unless approved for the bluff area. All live entertainment must end by 9:00pm Sunday – Thursday and 10:00pm on Friday or Saturday.
  • The member must submit a pavilion rental contract, $25.00 reservation fee and $150.00 security deposit. The deposit is refundable less damages, cleaning fees, after hour charges and guest fees.
  • The member must provide the guest list to the Club manager before the event. This list will be used to create a sign-in sheet. The member will be charged $5.00 for each non-member guest. Fees are due at the close of the party and should be given to the head lifeguard on duty.
  • Rental Rates: $25.00 per hour  until the end of normal Club hours. Then $50.00 per hour after normal Club hours.
  • Events with fewer than 50 guests require at least 10 days advanced notice. Events with 50 or more guests require at least two weeks advance notice. Security guard fees and additional lifeguard fees will apply.
  • The member must arrive early to check the condition of the pavilion with the Club manager on duty. Also, the member must check the condition of the pavilion with Club manager after the event. Failing to follow these procedures could result in cleaning fees charged against the deposit.
  • The member must be present during the entire event.
  • An alcohol policy must be signed by the member
  • See guest policy and small event policy
For pavilion rental, click on the icon below to fill out the request form
Rental Contract: To rent the pavilion for an event, download and complete the following application.Send the application, $150.00 security deposit with a self addressed stamped envelope and guest list to:
Monte Sano Club attn: Pavilion Rental | PO Box 10064 | Huntsville, AL 35801

Prior to completing your contract, if you intend to reserve the pavilion or notify management of an event you plan to host, contact the pool manager at msc.manager@montesano.org as soon as possible to make sure the date is available.